Media Sales Executive with French

Responsible for the sales performance of online ad sales originating from media agencies and clients in the UK across our European portfolio of media.

The Junior Media Sales Executive should have 2-3 years media sales experience, strong cold-calling techniques, excellent organizational skills and be highly motivated. The role requires regular contact with existing and prospective advertising decision makers, to develop an interest in our media. This will be both on the telephone and face to face, therefore strong communication and presentation skills are essential. You will be determined to bring in new business and maintain our existing portfolio of clients.

The ideal candidate must be persistent and persuasive, with good attention to detail and the ability to strike up successful business relationships quickly with both UK agencies/clients and publishers.

Our creative client, is looking for a bright, friendly graduate to work in their finance department.
Permanent position, starting immediately, £18k

The role will involve:
· Circulating, checking and posting of all purchase invoices
· Daily Petty cash and monthly reconciliation
· Inputting timecards
· Barclay card reconciliation
· Create new vendors, clients and project numbers on BST accounting package
· Process all payments (Bacs, Cheque & chaps)
· A/R statements
· Chasing timesheets on a weekly basis
· Filing, scanning and photo copying
· Ad hoc accounting duties

Skills required: Excellent attention to detail, administrative experience, excellent communication and numerical skills combined with a positive work ethic.

ROLE DESCRIPTION

ROLE TITLE Asset Assistant
REPORTS TO Asset & Studio Manager

ROLE PURPOSE
To manage cut out photography requirements and image content on the Product Content Management System (PCMS) ensuring adherence to image guidelines.

To process and record all artwork studio activity and be a point of contact for clients to the adherence of studio CPA timings.

PRINCIPAL ACCOUNTABILITIES
1. Ensure that all image ready for immediate publication is entered onto the Product Content Management System (PCMS) following the appropriate cycle and is signed off to the appropriate level. Also assist in gaining helpdesk assistance where necessary.

2. To assist in the development of processes and procedures for the ongoing maintenance and management of the Product Content Management System (PCMS), working closely with key colleagues in the Trading and Marketing teams in particular.

3. To assist the Asset & Studio Manager in processing artwork within the studio with the use of the Work In Progress (WIP) spreadsheet while ensuring all timing deadlines are met according to the studio CPA timings.

4. To communicate to the Asset & Studio Manager divergence of studio artwork activity from the CPA timings with the objective of managing studio resource to manage the change in resource requirements.

5. To communicate to the Asset & Studio Manager divergence of cut out photography activity from the CPA timings with the objective of managing changes in photography resource.


COMPLEXITY, PLANNING AND TIME SPANS
1. To manage continuous simultaneous multiple request for cut out photography

2. Produce monthly publication of exception reports for outstanding image or product information for the Product Content Management System (PCMS).

3. Assist in ensuring that all studio briefs from Marketing are received within the required timescales, with checks made at each stage for accuracy to the studio brief, prior to it being processed through the studio and/or handed back to the account manager or client.

4. Assisting art workers with troublesome briefs from Marketing and contacting the account manager for a solution.

5. Keeping the studio Work In Progress (WIP) spreadsheet up to date of all jobs that are coming in and going out, who’s worked on the job, who’s checked the job and when it has gone to the account manager and client.

6. Be the point of contact of user issues of Product Content Management System (PCMS) and to escalate the issue where necessary

7. To assist with testing of Product Content Management System (PCMS) software releases and escalate system and performance issues through to line manager for resolution.


What time spans does the role operate under

In general, time span for art working trafficking, cut out photography and Product Content Management System (PCMS) image maintenance spans from days to within the month.

DIFFICULTIES AND DEMANDS OF THE ROLE
1. Ensuring that the print deadlines are met for all art work in the studio.

2. Making the client understand the importance of getting all product information correct on Product Content Management System (PCMS) and art work is signed off on time.

3. Management in a timely manner of cut out photography due to the nature of continuous multiple request while ensuring progress is communicated.

What are the typical types of problems and challenges?

1. Miscommunication between jobholder and client in entering product information in the wrong location on Product Content Management System (PCMS).

2. Clients understanding the implications of missed artwork deadlines.

How will these be resolved

1. Clients / users are to be contacted to ensure that they are aware of the timings that need to be met both for Product Content Management System (PCMS) and the deadlines

TYPICAL DECISIONS MADE BY THE JOBHOLDER
1. Helping the user decide on the best possible imagery and information to be used on the Product Content Management System (PCMS).

2. Producing cut out photography in adherence to the guidelines.

List 2 examples of when decisions must be referred to the immediate manager or others.

1. Changes to the Product Content Management System (PCMS) to improve the quality and ease of use for users.

2. Potential delay in studio/photography activity effecting deadlines.


PERSON SPECIFICATION

Essential Preferred
Qualifications Educated to A level standard or equivalent.
Experience Production background working with a creative studio. Previous knowledge of Marketing and photography would be advantageous.
Skills Good communicator (written and verbal).
Problem solving.
Numerate.
Organised.
IT literate with Microsoft Office Package. Production background with a basic level of CS3 (PhotoShop, Illustrator, Indesign, Acrobat) and QuarkXpress software packages.
Knowledge Ability to reprioritise and multitask on a frequent ongoing basis.
Good administration skills.
Other attributes Capable of working with and without supervision and with a dedicated commitment to achieve set deadlines and objectives. Previous knowledge of working with a FTP site is preferred, but not essential


ADDITIONAL INFORMATION
Is there anything else that will help to understand the role being described?

1. A logical approach to database management and structured thinking to be able to assist the Asset & Studio Manager in working with IT and Suppliers to develop continual improvements to the database set up and use.
2. Work with the Asset & Studio Manager on forward planning for any future projects to ensure that any potential issues are considered at early stage of project, when required.
3. An understanding of relevant software packages involved in all aspects of the Product Content Management System (PCMS) process such as Production graphic software.
4. Workload mostly managed by the Studio & Assets Manager, ability to self manage on a regular basis.
5. Freedom to recommend system and business process improvements.

Bookings Coordinator £20k

Our high profile client within the multi-media sector based in London are looking to recruit a Bookings Co-ordinator to join their busy team.

The role will involve:
• Assisting in the day-to-day scheduling of the team of editors and Edit Assistants
• Helping to source edit suite clients
• Assist in completing bookings
• Sourcing and coordinating freelance cover
• Financial processing

Skills & Experience:
? General computer skills
? Experience of working in a busy Post Production facility essential
? Sound knowledge of Post Production techniques
? Rostering and scheduling experience, preferably Xytech
? Excellent organisation skills
? Methodical approach to be able to prioritise a busy workload
? Good communication skills and a diplomatic approach
? Use of initiative and common sense
? Flexible working approach
? Team player
? Flexible approach to working hours
? Ability to work well under pressure

Core Competencies:
? Is direct and honest in dealing with others
? Treats all people with respect and fairness
? Acts consistently with their words
? Follows ethical business practices
? Works effectively through job and organisation changes
? Deals constructively with frustration and stress, maintaining a professional and positive manner

This role will be required to provide PA support to the VP Programming and VP Marketing/Creative within the UK region.

General PA Duties:

• Providing general secretarial and PA support.
• First point of contact for applicable department(s), dealing with internal and external queries
• Diary management, email monitoring and administration, travel bookings, taxi bookings, courier bookings, arranging meetings and conference calls for immediate colleagues, budget tracking (T&E) and managing expenses
• Attend meetings to take minutes as required.
• Distributing mail, ordering stationery, management of departmental PO & invoices, general organisation and ensuring departments runs smoothly
• Producing and editing PowerPoint presentations.


Job Specific Skills:
• Strong PA experience is essential.
• Previous experience of working within a media environment desirable
• Excellent computer literacy (Word, Outlook, Excel, PowerPoint)
• Excellent organisation skills and strong attention to detail
• Ability to prioritise and work under pressure in a fast paced, changing environment
• Demonstrate diplomacy and discretion at all times, especially when dealing with confidential information


Core Competencies:
• Is direct and honest in dealing with others
• Treats all people with respect and fairness
• Acts consistently with their words
• Follows ethical business practices
• Works effectively through job and organisation changes
• Deals constructively with frustration and stress, maintaining a professional and positive manner